| Accounting Records | |
|---|---|
| Accounts Payable | 7 years |
| Accounts Receivable | 7 years |
| Audit Reports | Permanent |
| Chart of Accounts | Permanent |
| Depreciation Schedules | Permanent |
| Expense Records | 7 years |
| Financial Statements (Annual) | Permanent |
| Fixed Asset purchases | Permanent |
| General Ledger | Permanent |
| Inventory Records | 7 years |
| Loan Payment Schedules | 7 years |
| Purchase Orders (1 copy) | 7 years |
| Sales Records | 7 years |
| Tax Return | Permanent |
| Corporate Records | |
|---|---|
| Board minutes | Permanent |
| Bylaws | Permanent |
| Business licenses | Permanent |
| Contracts - major | Life + 4 years |
| Contracts - minor | Life + 4 years |
| Insurance policies | Permanent |
| Leases/mortgages | Permanent |
| Patents/trademarks | Permanent |
| Shareholder records | Permanent |
| Stock registers | Permanent |
| Stock transactions | Permanent |
| Bank Records | |
|---|---|
| Bank reconciliations | 2 years |
| Bank statements | 7 years |
| Canceled checks | 7 years |
| Electronic payment records | 7 years |
| Real Property Records | |
|---|---|
| Construction records | Permanent |
| Leasehold improvements | Permanent |
| Lease payment records | Life + 4 years |
| Real estate purchases | Permanent |
| Employee Records | |
|---|---|
| Benefit plans | Permanent |
| Employee files (exemployees) | 7 years |
| Employment applications | 3 years |
| Employment taxes | 7 years |
| Payroll records | 7 years |
| Pension/profit sharing plans | Permanent |